Everything you ever wanted from a managing agent

Who it is for

Directors of resident management companies, right to manage companies and freehold companies the leaseholders own together, running a block of 1 to 500 flats. You do not need to know property law or bookkeeping.

What you no longer have to do

• Chase late payers. BlockMind does it, and shows you who owes what.
• Reconcile the bank account against the ledger. BlockMind matches each payment to the right flat and shows you anything it cannot match.
• Remember deadlines. Insurance, fire risk assessments, consultation notices and Companies House filings are tracked, and you are told in good time.
• Prepare demands and year-end accounts. BlockMind drafts them and you check and approve.
• Answer the same questions again and again. The assistant answers from the lease and the records, and leaseholders can ask it too.

What it does

• Collects the service charge, preparing each demand with the summary of rights and obligations attached.
• Chases late payers, politely at first and more firmly if needed.
• Pays the building’s bills, with anything over your limit waiting for a director to approve it.
• Keeps compliance current: insurance, fire risk and other reports, and Companies House filings.
• Prepares the year-end service charge accounts and company accounts.
• Answers questions from you and from leaseholders, at any hour, from your lease and your records.

See everything it keeps on top of

When it asks you

BlockMind gets on with the routine and asks a director only when the decision is theirs:

• When a payment is over the limit you set.
• When a decision belongs to the company, such as appointing a contractor or starting major works.
• When it needs a fact only you know, such as who lives in a flat.
• When something is ready for you to approve, such as a demand or the year-end accounts.

A block of 12 flats, for a year

Your own managing agent’s fee may be higher or lower, so check it against your last invoice. [VAT position to confirm]

You can see everything

• Every payment in and out is recorded against your building, and every director can see it.
• Every legal step says what it is and why, in one plain sentence.
• Every action shows whether it ran under one of your settings or with a director’s approval.
• Your records belong to your company. You are never locked out of them.

How it works

1. Set up in about ten minutes. Enter your company number and we find your company and its directors at Companies House.
2. Add your building. The address, the flats and your fellow directors, who get their own invitation.
3. Let it run. BlockMind does the routine work. Anything over the spending limit you set waits for a director to approve it.

An assistant that knows your building

Ask a question in plain English and the assistant answers from your lease and your building’s records. Leaseholders can ask it too, so fewer questions land with the directors.

Accounts included

At the year end BlockMind prepares draft service charge accounts and company accounts from your building’s records, with the statutory summary, and a pack for your accountant. It is all in the monthly price.